City Shaper Coach Email Volume 19- 11/5/19 Event Assignment Information! Event Registration Closes 11/8!
Greetings Coaches! Welcome to CITY SHAPER!
If you are new to this email this is the place where you will find all of the Washington specific FIRST LEGO League information. Coaches and team administrators in the FIRST system for the CITY SHAPER season will be added weekly. Starting this season, every email from me will be numbered. That number lets you know which update it is, if you miss an update you can find it on our website.
I have 5 items for you today-
1. FIRST Washington Event Registration Closing 11/8
2. Event Assignments
3. Event Registration Invoices and Grant Updates
4. Volunteer Recruitment for Events
5. FIRST Washington Status
FIRST Washington Event Registration
Event registration is open now. It will close on 11/8. 558 teams have picked preferences of the 693 teams registered with FIRST. If your team has not registered for an event yet, do it now!
You will not register through your dashboard at firstinspires.org, you will register through this link- http://bit.ly/flleventreg
When you fill out your event registration, you will pick two preferences, please do not pick the same event for each one, if you do this and I am unable to place you in your first choice, I will place you in a random event with space. You will also indicate if the day or the location is more important to your team.
Registration is first come first serve and some events will fill up fast. If you do not see an event listed it is already full.
When you are confirmed in an event it will not show up in your dashboard, the only place to check will be on firstwa.org.
Event Assignments- Important!
Event Assignments will be posted online by 11/8. I will be doing things a little differently this year due to the delay in invoices. I will still be posting event assignments this week, and teams will be confirmed when they are posted, payment is due by 11/13, which is different than the date on the invoice. If payment is not received by 11/13, teams will be dropped from their events on 11/18. I will not be emailing individual teams with reminders who have not paid before I drop them, they will just be dropped.
Event Registration Invoices and Grant Updates
Invoices went out early this morning to most teams. There was an issue with the totaling if you received a grant, so you should be receiving a new invoice with the correct total. Invoices were sent to the Team Admin or the Main Coach if there is no Team Admin listed. If you applied for the FIRST Washington grant and received one, it will show up on your invoice.
Buildings should have been notified if they received an OSPI grant. Check with your schools grant administrator if you have one, or CTE department.
Volunteer Requirement for Events
Each team is expected to recruit or provide at least one adult volunteer to work a full day at a FIRST LEGO League Qualifier event this season.
In Washington, we have over 650 FLL teams
Each event requires approximately 55 volunteers (for a 1 day commitment)
Washington hosts 23 events over the first 2 weekends in December
That means there are OVER 1,200 volunteer rolls that need to be filled over those two weekends!!!
We are in need of adult volunteers, but we especially need adult judges! (20-30 per event approximately)
Please reach out to your mentors/parents/teachers/neighbors/community and help us fill all of these rolls.
This is the best way for coaches to learn about the judging process.
We want to inspire these young students to be technology leaders!
Recruited volunteers should go to the FIRST website, www.firstinspires.organd create an account or log in. Volunteers will complete the process for background screening and should select the event where they want to volunteer.
Volunteers with an affiliation to your team should work at an event where the team is not competing. When you fill out your event registration, coaches will be asked to provide the name of your volunteer for this season. Start recruiting now!
FIRST Washington Status
I posted the status sheet here- https://firstwa.org/Team-Resources/FIRST-LEGO-League-Team-Resources/Team-Status-2019-2020
There is a link to check for the second page if you don’t see your team. A red x means you have not filled out an event registration yet. When payments start coming in, I will be adding a payment column as well.
- October 18: Event Registration Opens 4pm
- December 7&8: Qualifier Tournaments
- December 14&15: Qualifier Tournaments
- January 18&19: Semifinals
- January ?: Eastern State Championships
- January 26: Western State Championships
- National Team Registration, Youth Protection, Student Registration, Challenge Information:
firstname.lastname@example.org or www.firstinspires.org
- Tournament Registration & Participation, Local Information, Facebook:
Jacque Grimm, email@example.com
- Robot Game Questions:
WA Regional Head Referee, Kevin Torrico, firstname.lastname@example.org
FIRST Game Questions: email@example.com
- Fundraising, Grants, Advocacy:
FIRST Washington President, Erin McCallum, firstname.lastname@example.org
- Booster Accounts (setup or using funds), Invoices and Payments:
FIRST Washington Accounting, email@example.com
- Past Coach Communications: https://firstwa.org/Team-Resources/FIRST-LEGO-League-Team-Resources/Communications-Questions-2019-20-Season
- City Shaper Challenge: https://www.firstinspires.org/resource-library/fll/challenge-and-resources
- FIRST Steps: http://info.firstinspires.org/fll-first-steps-request
- Youth Registration Overview: https://www.firstinspires.org/resource-library/youth-team-member-consent-and-release-form